Science Program Selection Office

General Information

1. The submission deadline is September 10, 1999 (8:00 p.m. EDT). We urge applicants to submit their proposals well before the deadline, to avoid possible last-minute hardware or overloading problems, or network delays/outages.

2. The total length of a proposal must not exceed 10 pages for Regular Proposals and 13 pages for Large Proposals. Archival Research proposals have the same page limit as Regular proposals. Target lists longer than 1 page and the list of previously approved HST programs are not counted against the total page limit.

3. For submission of a HST Phase I Proposal you must send us electronically both a filled-in LaTeX template, as well as a PostScript or PDF file. The latter can incorporate any desired monochrome figures as encapsulated PostScript. Submission of paper copies or other electronic formats is not allowed. Student Principal Investigators (PIs) should also send one copy of the certification letter from the faculty advisor, as described in section 4.2 of the Call for Proposals.

Step-by-step Instructions

1. Obtain the Template and Style files. To obtain electronic copies of the .tex template files and the style file, please send an e-mail message to newprop@stsci.edu, containing the words "request templates" in the subject line. You will then receive the following files by automatic "return e-mail":
   • An introductory message
   • the Phase I Observing Proposal Template file obstemplate.tex
   • the Phase I Archival Research Proposal Template file artemplate.tex
   • the style file phase1.sty
   • an example of a completed observing template file in obsexample.tex.

2. Fill out the Template File. Fill out the Phase I Proposal Template file using any text editor on the proposer's local computer. Detailed instructions can be found in the template itself or the Call for Proposals. If you want to have someone other than the PI receive acknowledgments of your submission, then please indicate this in the field "\pscontactemail" in the template; do not send email messages to newprop or the help desk.

3. Send the Template File Electronically - LaTeX Submission. Send the completed Phase I proposal LaTeX template file to the STScI by e-mail to newprop@stsci.edu, before the deadline. This is the first step of the submission.

4. Send the formatted version of your Proposal to STScI - PostScript/PDF Submission. You must send us before the deadline either a PostScript or PDF file of the proposal. This can be done in either of two ways: (a) by email to newprop@stsci.edu ; or (b) by FTP to our high-security storage area, following our detailed instructions at http://www.stsci.edu/ftp/proposer/cycle9/ftp_instructions. This is the second step of the submission.

5. Await acknowledgment of your LaTeX submission. Proposers will receive an acknowledgment of their LaTeX submission after it is received at the STScI. Due to the volume of incoming proposals, especially close to the deadline, the acknowledgment messages may be delayed. If no acknowledgment is received within 24 hours, proposers should contact the Science Program Selection Office. The e-mail user-id for general correspondence is: help@stsci.edu, and the telephone number is 800-544-8125 (toll-free within the U.S.) or 410-338-1082.

6. Await acknowledgment of your PostScript/PDF submission. Proposers will receive an acknowledgment of their postscript/pdf submission after an attempt has been made to print the file. This acknowledgment will indicate whether the file printed successfully, or whether some error was encountered. If no acknowledgment has been received within one week, then proposers should contact the Science Program Selection Office (email address and telephone numbers as listed in the previous item).

See the Cycle 9 Announcement Page at http://www.stsci.edu/ftp/proposer/cycle9/announce.html for more detailed information and instructions.

Owner: Brett S. Blacker

Technical Questions: HST Help Desk

Last updated: June 09, 1999 by Roeland van der Marel.