Science Program Selection Office

HOW TO SUBMIT A CYCLE 9 HST PHASE I PROPOSAL

For HST Phase I Proposals, the only option for preparing and submitting the proposal, is the submission of an electronic Proposal (filled-in LaTeX template) file and PostScript or PDF file.

  1. The submission deadline is September 10, 1999 (8:00 p.m. EDT). We urge applicants to submit their proposals well before the deadline, to avoid possible last-minute hardware or overloading problems, or network delays/outages.
  2. The proposer must send via electronic mail both the filled-in LaTeX Proposal Template and the PostScript or PDF file output from LaTeX (which can incorporate any desired monochrome figures as encapsulated PostScript). For large PostScript or PDF files, an ftp area is available. Student Principal Investigators (PIs) should also send one copy of the certification letter from the faculty advisor, as described in section 4.2 of the Call for Proposals.
  3. The total length of a proposal must not exceed 10 pages for Regular Proposals and 13 pages for Large Proposals. Archival Research proposals have the same page limit as Regular proposals. Note however that target lists longer than 1 page and the list of previously approved HST programs are not counted against the total page limit.

 

Where to Submit Proposals

 

The electronic version of the Proposal Template file (and the postscript or PDF file should be sent via computer network mail directly to the following proposal-submission electronic mail address: newprop@stsci.edu

 

Proposers will receive an acknowledgement of their e-mail after it is received at the STScI; due to the volume of incoming proposals, especially close to the deadline, the acknowledgement messages may be delayed, if no acknowledgement is received within 24 hours, proposers should contact the Science Program Selection Office. The e-mail user-id for general correspondence is: help@stsci.edu, and the telephone number is 800-544-8125 (toll-free within the U.S.) or 410-338-1082. For postscript/pdf submission, a separate message will be sent regarding the printing status (success or failure) of the file. If you want to have someone other than the PI be the contact person for the postscript/pdf printing status, please use the field "\pscontactemail" in the template; do not send email messages to newprop or the help desk.

 

 

Step-by-step Instructions

  1. Obtain the Template and Style Files. To obtain electronic copies of the .tex template files and the style file, please send an e-mail message to newprop@stsci.edu, containing the words "request templates" in the subject line. Proposers will receive the following files by automatic "return e-mail":

 

  1. Fill out the Template File. Fill out the Phase I Proposal Template file using any text editor on the proposer's local computer. Detailed instructions can be found in the template itself or the Call for Proposals.
  2. Send the Template File Electronically - LaTeX Submission. Send the completed Phase I proposal LaTeX template file to the STScI by e-mail to newprop@stsci.edu, before the deadline. This is the first step of the submission.
  3. Send the formatted version of your Proposal to STScI - PostScript/PDF Submission. You can either send a PostScript or PDF file via email as described above or via FTP before the deadline. For FTP submission see the instructions at: http://www.stsci.edu/ftp/proposer/cycle9/ftp_instructions. This is the second step of the submission.

 

See the Cycle 9 Announcement Page for more detailed instructions.

http://www.stsci.edu/ftp/proposer/cycle9/announce.html.