INSTRUCTIONS FOR COMPLETING THE BUDGET FORMS GENERAL INFORMATION GO/AR Budget Forms GF-99-1 and GF-99-2 provide ST ScI with a breakdown of the anticipated costs to analyze HST data. An original and one copy of these forms, together with Budget Narrative Form GF-99-3, must be submitted to the ST ScI Grants Administration Office for the Phase II deadline. Forms GF-99-1 and 99-2 must also be submitted for a revision of an approved grant budget. For multi-institutional budget requests, one copy of the three budget forms from each Co-I institution must be attached to the Principal Investigator's (PI's) budget. The PI will submit all budgets for a HST program to ST ScI as one package. In addition, please attach a copy of the institution's current Federal Indirect Cost Negotiation Agreement that supports the rate used in the budget. Electronic budget submission will be available shortly. INSTRUCTIONS FOR COMPLETING FORM GF-99-1 Please read the attached budget guidelines before completing this form. Information concerning the allowability of costs may be found in the Call For Proposals and in the ST ScI General Grant Provisions. A separate page should be attached if additional space is required to list all of the costs for any item on the forms. Additional information or justifications of specific items should be provided on the Budget Narrative Form (GF-99-3). Item 1-8: Self-explanatory, with two exceptions. The Institutional I.D. Number in Item #4 is the number assigned to the proposal by the Investigator's Institution (if applicable). Please complete Item #7 if this is a continuation of a previously funded GO/AR Program. Item 9(A): List the salaries and wages for the personnel associated with the Program. Section 9(A)-1 should list the senior personnel who will be working on the project and provide a breakdown of their salaries and wages for up to a twelve-month period. Section 9(A)-2 should list the costs for the Other Personnel associated with the Program. Fill in the columns entitled "Monthly or Hourly Rate," "Number of Months/Hours," and "Percent of Time" with the appropriate information. Insert the fringe benefits, overhead, and/or IDC/G&A rates applicable to 9(A)-1 and -2, provided such costs are not included in the organization's indirect cost pool. Item 9(B): Please provide the total dollar amount of fringe benefits. Item 9(C): List the costs for domestic and foreign travel. Itemize travel by destination and the cost of each trip. All travel outside of the United States, its possessions, and Canada, must be performed on U.S. flag carriers to the extent service is available. Item 9(D): Indicate the types of supplies and materials needed and the basis or method of computation. INSTRUCTIONS FOR COMPLETING THE BUDGET FORMS CONT. INSTRUCTIONS FOR COMPLETING FORM GF-99-2 Item 9(E): Include a breakdown of costs based on established computer service rates. Item 9(F): Provide an estimate of the amount of publishing costs based on number of pages times cost per page. Item 9(G): List all items of equipment (any item costing $5,000 or more and more than one year of useful life). Please see the Call For Proposals and General Grant Provisions for more information on the ST ScI policy concerning such purchases. Item 9(H): List each item and provide a justification. Please use a separate page if necessary. Item 9(I): Funds to be awarded directly by ST ScI to Co-Investigators (Co-Is) should be listed in this category. Budget Forms (GF-99-1 - GF-99-3) for each Co-I should be attached to the PI's budget. Item 9(J): Indirect costs based on a rate established with a Federal Agency are allowable. Please attach a copy of your institution's current Federal Indirect Cost Negotiation Agreement that supports the rate used in the budget. Institutions that do not have an established rate may charge an amount up to 10% of total direct costs not to exceed $5,000. The indirect cost rate should not be applied to item 9(H) since ST ScI will award those funds directly to each Co-I Institution. Please see the Call For Proposals, the General Grant Provisions for more information on the ST ScI policies concerning indirect costs. Item 10: Total of Items 9(A) through 9(J). Please note that the total of each column should agree. Item 11: With the exception of preparatory funding, ST ScI grant funds will not be awarded until observational data are obtained for a project. Proposers may request up to 25% of the total project costs, if necessary, for preparatory activities prior to the receipt of observational data. For Archival Researcher Programs, funding will be provided shortly after funds are allocated to each Program. Item 12: Indicate whether any of the costs of the project will be provided by a source other than ST ScI. Item 13: Indicate institutional compliance with certifications concerning Civil Rights, Debarment and Suspension and Drug-Free Workplace, and Lobbying. Item 14a: Provide the names and addresses on a separate page of all non-U.S. scientists who will be working on the project. Certification is required that only U.S. scientists will receive grant funds. INSTRUCTIONS FOR COMPLETING THE BUDGET FORMS CONT. INSTRUCTIONS FOR COMPLETING FORM GF-99-2 Item 14b: Provide a list on a separate page of all Federal Employees who are associated with the project. Certification is required that none of the research costs of those employees are available through their Federal Agency. Item 15: Please include the institutional information, along with the signature of an authorizing official of the institution assuming responsibility for the project in the space(s) provided. The signature of an unaffiliated U.S. scientist should be provided in this space, if applicable.