Table of Contents Hubble Space Telescope Call for Proposals for Cycle 21 Chapter 1: General Information 1.1 About this Document 1.2 New and Important Features of Cycle 21 What’s New for Cycle 21 Important Features Carried Over From the Previous Cycle 1.3 General Guidelines for Proposal Preparation 1.4 Resources, Documentation and Tools 1.4.1 Cycle 21 Announcement Webpage 1.4.2 Phase I “Roadmap” 1.4.3 HST Primer 1.4.4 Instrument Handbooks 1.4.5 The Astronomer’s Proposal Tool (APT) 1.4.6 Exposure Time Calculators (ETCs) 1.4.7 HST Data Archive 1.4.8 Duplication checking 1.5 STScI Help Desk 1.6 Organization of this Document 1.6.1 Policies, Procedures and General Information 1.6.2 Preparing and Submitting Your Proposal 1.6.3 Information Pertaining to Accepted Proposals 1.6.4 Appendices Chapter 2: Proposal Submission Policies 2.1 The Proposal Process: Phase I and Phase II 2.2 Deadlines 2.3 Who May Submit 2.3.1 Principal Investigator and Co-Investigators 2.3.2 ESA Scientists 2.3.3 Student PIs 2.4 Institutional Endorsement 2.5 Funding 2.6 Proposal Confidentiality Chapter 3: Proposal Categories 3.1 Overview of Proposal Categories 3.2 General Observer (GO) Proposals 3.2.1 Small GO Programs 3.2.2 Medium GO Programs 3.2.3 Large GO Programs 3.2.4 Calibration GO Programs 3.2.5 Long-Term GO Programs 3.2.6 Treasury GO Programs 3.3 Snapshot (SNAP) Proposals 3.3.1 Characteristics of SNAPs 3.3.2 Calibration SNAP Programs 3.3.3 Guidelines for SNAP Programs 3.4 Archival Research (AR) Proposals 3.4.1 Regular AR Proposals 3.4.2 Legacy AR Proposals 3.4.3 Calibration AR Programs 3.4.4 Theory Proposals 3.4.5 Guidelines for AR Programs 3.4.6 Suggestions for AR Proposals 3.5 Joint HST-Chandra Observing Proposals 3.6 Joint HST-Spitzer Observing Proposals 3.7 Joint HST/XMM-Newton Observing Proposals 3.8 Joint HST-NOAO Observing Proposals 3.9 Director’s Discretionary (DD) Time Proposals Chapter 4: Observation Types and Special Requirements 4.1 Primary Observations 4.1.1 Continuous Viewing Zone (CVZ) Observations Restrictions on Using the CVZ 4.1.2 Target-of-Opportunity (ToO) Observations Turn-Around Time and ToO Limits in Cycle 21 Activation of a ToO Long-Term ToOs ToO Programs with COS, STIS/MAMA or ACS/SBC 4.1.3 Special restrictions on observations with COS, STIS/MAMA and ACS/SBC Observations of variable sources Additional restrictions 4.1.4 Solar System Targets 4.1.5 Observations of Targets that have not yet been discovered or identified 4.1.6 Time-Critical Observations Limitations Related to Time-Critical Observations 4.1.7 Dithering strategies with ACS and WFC3 4.2 Parallel Observations 4.2.1 Coordinated Parallel Observations 4.2.2 Pure Parallel Observations Restrictions Matching with Primary Programs in Phase II Review and Execution 4.2.3 Restrictions and Limitations on Parallel Observations Parallel Observations with ACS Parallel Observations with COS Parallel Observations with FGS Parallel Observations with STIS Parallel Observations with WFC3 Pointing Accuracy for Parallel Observations 4.3 Special Calibration Observations Chapter 5: Data Rights and Duplications 5.1 Data Rights 5.2 Policies and Procedures Regarding Duplications 5.2.1 Duplication Policies ACS and WFC3 Duplications of WFPC2, NICMOS or STIS imaging Snapshot Targets 5.2.2 How to Check for Duplications Chapter 6: Proposal Selection Procedures 6.1 How STScI Conducts the Proposal Review 6.1.1 The Review Panels 6.1.2 The Telescope Allocation Committee (TAC) 6.2 Selection Criteria Criteria for all Proposals Additional Criteria for all GO and SNAP Proposals Additional Criteria for Large GO Proposals, Treasury GO Proposals and Legacy AR Proposals Additional Criterion for SNAP Proposals Additional Criterion for Calibration Proposals Additional Criteria for all Archival Research Proposals Additional Criteria for Treasury GO and Legacy AR Proposals Additional Criteria for Theory Proposals 6.3 Ultraviolet Initiative Ultraviolet GO Proposals Ultraviolet Archival Proposals Chapter 7: Guidelines and Checklist for Phase I Proposal Preparation 7.1 General Guidelines 7.1.1 Deadline 7.1.2 Phase I Proposal Format 7.1.3 Page Limits for PDF Attachment 7.2 Proposal Preparation Checklist Chapter 8: Filling Out the APT Proposal Form 8.1 Title 8.2 Abstract 8.3 Proposal Phase 8.4 Category 8.5 Cycle 8.6 Requested Resources 8.6.1 Primary and Parallel Orbits 8.6.2 Total Targets 8.6.3 Budget 8.7 Proprietary Period 8.8 Scientific Category 8.9 Keywords 8.10 Special Proposal Types 8.10.1 Chandra ksec 8.10.2 Spitzer hours 8.10.3 XMM-Newton ksec 8.10.4 NOAO Nights 8.10.5 Theory 8.10.6 Legacy 8.10.7 Calibration 8.10.8 Treasury 8.10.9 UV Initiative 8.11 Proposal PDF Attachment 8.12 Principal Investigator 8.13 Co-Investigators 8.14 Datasets 8.15 Targets 8.15.1 Target Number 8.15.2 Target Name 8.15.3 Provisional Coordinates 8.15.4 V-Magnitude 8.15.5 Other Fluxes 8.16 Observation Summary (OS) 8.16.1 Target 8.16.2 Instrument 8.16.3 Instrument Setup(s) 8.16.4 Config 8.16.5 Science Mode 8.16.6 Coronagraphy 8.16.7 Polarizer 8.16.8 Spectral Element 8.16.9 Orbits 8.16.10 Number of Iterations 8.16.11 Special Requirement Checkboxes 8.16.12 Scheduling Requirements 8.16.13 Verifying Schedule Constraints Chapter 9: Preparation of the PDF Attachment 9.1 Scientific Justification 9.2 Description of the Observations 9.3 Special Requirements 9.4 Coordinated Observations 9.4.1 Joint HST-Chandra Observations 9.4.2 Joint HST-Spitzer Observations 9.4.3 Joint HST/XMM-Newton Observations 9.4.4 Joint HST-NOAO Observations 9.5 Justify Duplications 9.6 Analysis Plan 9.7 Management Plan 9.8 Past HST Usage Chapter 10: Proposal Implementation and Execution 10.1 Notification 10.2 Phase II Submission 10.3 Program Coordinator and Contact Scientist Support 10.4 Duplication Checking 10.5 Technical Review 10.6 Proposal Scheduling 10.6.1 Unschedulable or Infeasible Programs 10.7 Access to Data Products 10.8 Archival Research Support 10.9 Visits to STScI 10.10 Failed Observations 10.11 Publication of HST Results 10.12 Dissemination of HST Results Chapter 11: Education & Public Outreach Proposals 11.1 NASA SMD E/PO Policies 11.2 HST E/PO Proposals 11.2.1 Assistance for the Preparation of E/PO Proposals Chapter 12: Grant Funding and Budget Submissions 12.1 Overview 12.2 Eligibility for STScI Grant Funds 12.3 Foreign Agreement Letters 12.4 Allowable Costs 12.5 Grant Period 12.6 Award of Funds Appendix A: Contact Information A.1 Space Telescope Science Institute A.2 Canadian Astronomy Data Centre Appendix B: Scientific Keywords Appendix C: Glossary of Acronyms and Abbreviations Appendix D: Internet Links
