| Function, Entity or Event |
Name | Office Location | Phone Extension |
|---|---|---|---|
| Administrative staff distribution of work assignments and direction/supervision | Bonita Chandler | 406B | 4261 |
| Bahcall Lectures/Visitors | Audrey Krishnan | S413A | 4541 |
| Building/Office Keys | Bonita Chandler | 406B | 4261 |
| Budget-Prime Contract & DDF | Bonita Chandler | 406B | 4261 |
| Caroline Herschel Visitors Program | Audrey Krishnan | S413A | 4541 |
| Check Requests | All Administrative Staff | ||
| Colloquia-Ordering supplies via credit card | Flory Hill | S413B | 1081 |
| Colloquia-Refreshment set up, all travel forms and hotel arrangements, e-mails | Audrey Krishnan | S413A | 4541 |
| Conference Room Scheduling | All Administrative Staff | ||
| Conferences, Workshops, & Special Events Coordination | Roz Baxter | P616 | 5079 |
| Conferences, Workshops, & Special Events Coordination | Samantha Pryce | P616 | 4970 |
| Conferences, Workshops, & Special Events--Web Pages | Samantha Pryce | P616 | 4970 |
| Credit Card Purchases | Bonita Chandler (send e-mail for initial approval or complete credit card order form on SMO web page) | 406B S413B | 4261 1081 |
| DDRF Administration | Bonita Chandler | 406B | 4261 |
| DDRF Approvals (can be signed by either Bob Hanisch or Neill Reid) | Please bring or send documents to Bonita Chandler’s office. | 406B | 4261 |
| E-mail distribution list updates | Bonita Chandler | 406B | 4261 |
| ESA Administrative Support | Loretta Willers | 410A | 4861 |
| Giacconi Fellowship Program Coordination | Samantha Pryce | P616 | 4970 |
| Grad Students’ Support | Audrey Krishnan | S413A | 4541 |
| Housing/Office Assignments | Bonita Chandler | 406B | 4261 |
| HST Proposal Processing | Roz Baxter | P616 | 5079 |
| Hubble Fellowship Program | Roz Baxter | P616 | 5079 |
| Hubble Fellowship Symposium Coordination | Roz Baxter | P616 | 5079 |
| IVC / IIVC Meeting Administration | Loretta Willers | 410A | 4861 |
| Mail Delivery | Audrey Krishnan | S413A | 4541 |
| Mailbox Changes | Audrey Krishnan | S413A | 4541 |
| Meridian Speeches | Audrey Krishnan | S413A | 4541 |
| Online updates of staff information, phone #’s etc. (LDAP) | Bonita Chandler | 406B | 4261 |
| Page Charges | Audrey Krishnan | S413A | 4541 |
| Post Docs’ Admin. Support | Audrey Krishnan | S413A | 4541 |
| Poster Distribution | Audrey Krishnan | S413A | 4541 |
| Purchase Requisitions (PRs) | Audrey Krishnan | S413A | 4541 |
| Research Support Advisory Committee (RSAC) Administration | Bonita Chandler | 406B | 4261 |
| Sabbatical Support | Audrey Krishnan | S413A | 4541 |
| Science Coffee | Audrey Krishnan | S413A | 4541 |
| Science Evaluation (SEC) Committee Administration | Bonita Chandler | 406B | 4261 |
| Science Hours Tracking | Flory Hill | S413B | 1081 |
| Science Personnel Committee (SPC) Administration | Bonita Chandler | 406B | 4261 |
| Science Recruitment Committee (SRC) Administration | Bonita Chandler | 406B | 4261 |
| Science Policies Group Admin. Support | Samantha Pryce | P616 | 4970 |
| Science Staff Meeting Coordination | Bonita Chandler | 406B | 4261 |
| Security Access Cards | Bonita Chandler | 406B | 4261 |
| Signatures (for all PR’s, check requests, invoices and petty cash vouchers for $3,000 or less) | Bonita Chandler (Please bring or send these documents to Bonita Chandler’s office.) | 406B | 4261 |
| Signatures (for all Travel Authorizations and Travel Expense Reports, PR’s, check requests, invoices and petty cash vouchers over $3,000) | Please bring or send these documents to Audrey Krishnan’ office. Neill Reid, Head of SMO (or designee), will sign these at the end of each day. | S413A | 4541 |
| SMO Staff Meeting Coordination | Bonita Chandler | 406B | 4261 |
| STIC Administration | Bonita Chandler | 406B | 4261 |
| STUC Administration | Loretta Willers | 410A | 4861 |
| Summer Students’ Admin. Support | Flory Hill | S413B | 1081 |
| Supply ordering (Office Max) and inventory maintenance | Audrey Krishnan | S413A | 4541 |
| TAC Coordination | Roz Baxter | P616 | 5079 |
| Travel Authorizations (copying, distributing and maintaining binder) | Audrey Krishnan | S413A | 4541 |
| Travel Documents for All Visitors (TA’s and TER’s) | Audrey Krishnan | S413A | 4541 |
| Travel Expense Reports (copying, distributing and maintaining binder) | Audrey Krishnan | S413A | 4541 |
| Visitors Program, including Admin. Support for All Visitors | Audrey Krishnan | S413A | 4541 |
| Web page updates for SMO | Samantha Pryce | P616 | 4970 |