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Administrative Support Staff

Administrative Support Staff - Roles and Responsibilities

Function, Entity
or Event		 Name Office Location Phone
Extension
Administrative staff distribution of work assignments and direction/supervision Alisa Meizlish 406B 4580
Bahcall Lectures/Visitors Flory Hill S413B 1081
Building/Office Keys Alisa Meizlish 406B 4580
Budget-Prime Contract & DDF Alisa Meizlish 406B 4580
Caroline Herschel Visitors Program Flory Hill S413B 1081
Check Requests All Administrative Staff    
Colloquia-Ordering supplies via credit card Alisa Meizlish 406B 4580
Colloquia-Refreshment set up, all travel forms and hotel arrangements, e-mails Flory Hill S413B 1081
Conference Room Scheduling All Administrative Staff    
Conferences, Workshops, & Special Events Coordination Sherita Hanna S413B 5079
Conferences, Workshops, & Special Events Coordination Martha Devaud N408 4970
Conferences, Workshops, & Special Events--Web Pages Flory Hill S413B 1081
Credit Card Purchases Alisa Meizlish (send e-mail for initial approval or complete credit card order form on SMO web page) 406B 4580
DDRF Administration Alisa Meizlish 406B 4580
DDRF Approvals (can be signed by either Bob Hanisch or Neill Reid) Please bring or send documents to Flory Hill’s office. S413B 1081
E-mail distribution list updates Alisa Meizlish 406B 4580
ESA Administrative Support Loretta Willers 410A 4861
Giacconi Fellowship Program Coordination Martha Devaud N408 4970
Grad Students’ Support Flory Hill S413B 1081
Housing/Office Assignments Alisa Meizlish 406B 4580
HST Proposal Processing Sherita Hanna S413B 5079
Hubble Fellowship Program Sherita Hanna S413B 5079
Hubble Fellowship Symposium Coordination Sherita Hanna S413B 5079
IVC / IIVC Meeting Administration Loretta Willers 410A 4861
Mail Delivery Flory Hill S413B 1081
Mailbox Changes Flory Hill S413B 1081
Meridian Speeches Flory Hill S413B 1081
Online updates of staff information, phone #’s etc. (LDAP) Alisa Meizlish 406B 4580
Page Charges Flory Hill S413B 1081
Post Docs’ Admin. Support Flory Hill S413B 1081
Poster Distribution Flory Hill S413B 1081
Purchase Requisitions (PRs) Flory Hill S413B 1081
Research Support Advisory Committee (RSAC) Administration Alisa Meizlish 406B 4580
Sabbatical Support Flory Hill S413B 1081
Science Coffee Flory Hill S413B 1081
Science Evaluation (SEC) Committee Administration Alisa Meizlish 406B 4580
Science Hours Tracking Flory Hill S413B 1081
Science Personnel Committee (SPC) Administration Alisa Meizlish 406B 4580
Science Recruitment Committee (SRC) Administration Alisa Meizlish 406B 4580
Science Policies Group Admin. Support TBD
Science Staff Meeting Coordination Alisa Meizlish 406B 4580
Security Access Cards Alisa Meizlish 406B 4580
Signatures (for all PR’s, check requests, invoices and petty cash vouchers for $3,000 or less) Alisa Meizlish (Please bring or send these documents to Alisa Meizlish’s office.) 406B 4580
Signatures (for all Travel Authorizations and Travel Expense Reports, PR’s, check requests, invoices and petty cash vouchers over $3,000) Please bring or send these documents to Flory Hill’ office. Neill Reid, Head of SMO (or designee), will sign these at the end of each day. S413B 1081
SMO Staff Meeting Coordination Alisa Meizlish 406B 4580
STIC Administration Alisa Meizlish 406B 4580
STUC Administration Loretta Willers 410A 4861
Summer Students’ Admin. Support Flory Hill S413B 1081
Supply ordering (Office Max) and inventory maintenance Flory Hill S413B 1081
TAC Coordination Sherita Hanna S413B 5079
Travel Authorizations (copying, distributing and maintaining binder) Flory Hill S413B 1081
Travel Documents for All Visitors (TA’s and TER’s) Flory Hill S413B 1081
Travel Expense Reports (copying, distributing and maintaining binder) Flory Hill S413B 1081
Visitors Program, including Admin. Support for All Visitors Flory Hill S413B 1081
Web page updates for SMO Brett Blacker blacker@stsci.edu 1281