Registration opens on March 17th - please use the registration button on this page above to register.

Types of registration:

• In-person regular registration - $195
• In-person student registration - $75
• Virtual registration - $30

In-person registration includes lunches, coffee and snacks during breaks, a conference reception with refreshments, and access to all conference events.

Virtual registration includes access to the conference slack and all hybrid conference events. It also provides the ability to present remotely, ask questions, and participate in hybrid discussions.

A free streaming option will be available for those who only wish to view the event and does not require registration.

• Andreea Petric, Co-Chair (Space Telescope Science Institute)
• Brian Holler (Space Telescope Science Institute)
• Daniella Bardalez Gagliuffi (Amherst College, American Museum of Natural History)
• Feige Wang (University of Arizona, Steward Observatory)
• Karrie Gilbert (Space Telescope Science Institute)
• Ori Fox (Space Telescope Science Institute)
• Rachael Beaton, Co-Chair (Space Telescope Science Institute)
• Shoubaneh Hemmati (Infrared Processing & Analysis Center, CalTech)
• Steve Finklestein (University of Texas at Austin)
• Tuan Do (University of California, Los Angeles)

• Cristina Oliveira (STScI)
• Gisella de Rosa (STScI)
• Max Mutchler, Co-Chair (STScI)
• Samantha Hoffmann, Co-Chair (STScI)
• Shemiah Smith, Coordinator (STScI)
• Sherita Hanna, Coordinator (STScI)
• Thomas Marufu, IT Support (STScI)

Surveying the Solar System:

• Rosemary Pike (CfA, Minor Planet Center)

Surveys within the Milky Way:

• Samuel Grunblatt (Johns Hopkins University)
• Nitya Kallivayalil (University of Virginia)

Resolved Studies of Nearby Galaxies:

• Myung Gyoon Lee (Seoul National University)

Galaxy Surveys at Low to Medium Redshift:

• Vivian U (UC Irvine)

Galaxy Surveys at High Redshift:

• Micaela Bagley (UT Austin)
• Jasleen Matharu (Cosmic Dawn Center/Copenhagen)
• Jinyi Yang (University of Arizona/Steward)

Cosmology and Large Scale Structure:

• Ami Choi (Goddard Space Flight Center)

Surveys in the Time Domain:

• Patrick Kelly (University of Minnesota)

Provided is a tentative outline of the schedule available for reference until the final schedule is announced.

Given the continued risk of COVID-19, we are following the American Astronomical Society policy from the January 2023 meeting in requiring that everyone is masked when they are in the Bahcall Auditorium or in congested areas within STSCI's Muller building. Speakers may remove their mask to give their presentation. We expect anyone who experiences new COVID-19 symptoms to participate remotely. All attendees will be expected to follow this protocol and be respectful of others as described in the AURA code of conduct.

AURA affirms its commitment to ensure an environment of the highest professional and ethical standards of conduct.  All employees, vendors, participants in AURA programs and activities, and visitors to its centers and facilities are covered by these standards and are expected to comply with AURA’s Standards of Workplace Conduct and to take appropriate measures to ensure that their conduct reflects our values of civility, respect and inclusiveness and that prohibited conduct does not occur. 

Please review with AURA's Standards of Workplace Conduct Policy and STScI's Invision Group's Ground Rules for Respectful Discussions prior to the conference.

A block of rooms has been reserved at the Inn at the Colonnade Baltimore – a Doubletree by Hilton Hotel located within walking distance to STScI.

Inn at the Colonnade Baltimore – a Doubletree by Hilton Hotel
4 West University Parkway
Baltimore, MD 21218

Phone: 410-235-5400
Room Rate: $169 USD per night plus taxes
Cut-Off Date: Friday, May 19, 2023

Book your Hilton group rate for Roman Science Inspired by Emerging JWST Results

A block of rooms has been reserved at Delta Hotels by Marriot Baltimore North.

Delta Hotels by Marriot Baltimore North
5100 Falls Road
Baltimore, MD 21210

Phone: 410-532-6900
Room Rate: $151 USD per night plus taxes
Cut-Off Date: Friday, May 19, 2023

Book your Delta group rate for Roman Science Inspired by Emerging JWST Results

If you have any questions about the accessibility resources listed below, please contact the conference organizers at RomanConference2023@stsci.edu. Accommodation information will be collected during registration. This resource builds upon the precedent set by WisCon and their excellent Accessibility Policies as well as the STScI specific resources captured for Inclusive Astronomy 2.

Accessibility Resources

Live Captioning

Live captioning will be available for all conference science programming in the Bahcall Auditorium in the Muller building at STScI where the conference will take place.

Listening

Electronic Hearing Assistive Devices are available in the Bahcall Auditorium with advance request.

STScI Without Steps

Space Telescope Science Institute meets ADA guidelines. There are curb cuts in all the sidewalks near the Muller building.

The entrance to the Muller building is accessible: there is a ramp and there are power door openers to open the pair of glass doors. 

There are several wheelchair parking areas in the auditorium, so you can stay in your wheelchair or scooter if you prefer.

All the conference events will take place on the main floor of the Muller building so there is no need for stairs to access the conference spaces. Elevators are available for those who plan to tour or visit other floors of the building.

There is long-term, accessible parking available in the parking area directly in front of the Muller building on San Martin Drive. 

Below is a map of the area surrounding the Muller building, including accessible parking.

All-Gender and Accessible Bathrooms

The public, gendered bathrooms near the Bahcall Auditorium will be reassigned to have all-gender options available for the duration of the conference. These facilities have accessible stalls available.

Service Animals

Service dogs are allowed in the Institute's Muller building as long as they are properly identified and tagged and on a leash at all times. The conference hotel (Doubletree Inn at the Colonnade) also permits service animals, but you should contact the hotel directly in advance to make arrangements. Please contact the conference organizers at RomanConference2023@stsci.edu if you are bringing a service animal.

Breathing

For some attendees, fragrances trigger asthma, migraine, or illness. While some do need fragrance to manage pain and mood, please limit or leave scented products at home if you can do so without detriment to your own health. KN95 masks will be available at the front desk for those who react strongly to fragrances, dust, and particulates.

Wellness Room

For attendees who are nursing, please indicate any need for a wellness room or refrigeration in the registration form, and conference organizers will work with you to make sure you have access to the facilities you need.

Allies: How Everyone Contributes to an Accessible Institute

We all learn contradictory messages from society about people with disabilities. Together, we can create a more accessible Institute by paying attention to our own behavior and attitudes.

Beneficial behaviors for Presentations: Closer to the conference dates, conference organizers will provide information and resources on how to make your presentation or poster more accessible. Please check back at a later date!

Maintain clear paths. STScI provides fantastic opportunities to talk, but clogged doorways and hallways make navigation time-consuming for all, and impossible for some of us. Tuck your belongings in front of your feet or under your seat. Remind members gathered in doorways or hallways of the need to share the limited space so all of us can move freely.

Respect Accessible Seating. Please don't stand or block the wheelchair parking areas at the front of the auditorium. The seats marked as accessible seating in the auditorium are reserved for attendees who need seats in specific areas of the auditorium (at the front or back, near the exits). Please avoid these seats if you can sit in other seats of the auditorium without difficulty.

Share the air. Smoke and scents travel quickly. We ask that you limit your use of scented products if you can do so without negatively affecting your health. Fewer fragrances, vapors, and particulates make the Institute a place those of us with asthma, migraine, and chemical sensitivities can attend. The campus is completely non-smoking, and we ask that smokers use the dedicated outdoor smoking areas. Washing your hands after smoking makes a difference.

Service Animal Etiquette. Although interacting with animals is tempting, please don’t pet, distract, or take photos of service animals at STScI. Those who rely on service animals need their animals to be able to concentrate on doing their jobs well. We would also like to talk to you about science, inclusion or other topics, rather than our service animal.

Offer help — don’t assume it’s needed. Many of us are taught to “help the handicapped,” but not “does this person want or need help?” If you think someone needs assistance, just ask. If they say yes, don’t make assumptions; instead listen to the details of what the person with disabilities wants. If they say “no thanks,” don’t be offended. What might look overly complicated or inefficient can be what that disabled person finds works best.

Speak up! You don’t need to have a disability to advocate for access. If you see barriers, feel free to suggest how to clear them — whether this means talking respectfully to other attendees, or contacting a LOC member.

Don’t assume people with disabilities want or need fixing. Attendees with disabilities are here for the same reasons non-disabled members are. Talking about an interesting new paper, a proposal idea you have, or a new software tool you discovered, are much better conversation starters than bringing up an attendee's disability.

Privacy. People are often curious about the details of a visible disability. An attendee's medical history and details of how their body functions is private. Please do not ask how someone became disabled or assume their experience is the same as another person with a similar disability.