Additional Event Information

• Science Organizing Committee

  • Ami Choi (NASA Goddard Space Flight Center; Co-Chair)
  • Javier Sanchez (STScI; Co-Chair)
  • Ori Fox (STScI)
  • Konrad Kuijken (Leiden University)
  • Patricia Larsen (Argonne National Laboratory)
  • Lado Samushia (Kansas State University)
  • Yun Wang (Caltech/IPAC)
  • Yuanyuan Zhang (NSF NOIRLab)

• Local Organizing Committee

  • Leslie Beauchamp (STScI)

  • Annalisa Calamida (STScI)

  • Samantha Hoffmann (STScI)

  • Max Mutchler (STScI)

  • Cristina Oliveira (STScI)

  • Melissa Shahbandeh (STScI)

  • Shemiah Smith (STScI)

• Invited Speakers

  • Alexandra Amon (Princeton University)
  • Dillon Brout (Boston University)
  • Tzu-Ching Chang (JPL)
  • Martín Crocce (Institute of Space Sciences, ICE, CSIC)
  • Jo Dunkley (Princeton University)
  • Agnès Ferté (SLAC)
  • Peter Ferguson (University of Washington)
  • Andrew Hearin (Argonne National Laboratory)
  • Henk Hoekstra (Leiden University)
  • Michelle Ntamptaka (STScI)
  • Hee-Jong Seo (Ohio University)
  • Tomomi Sunayama (Academia Sinica Institute of Astronomy and Astrophysics)

• Science Writer’s Workshop

  This workshop for science journalists, hosted by STScI, will provide an overview of the Nancy Grace Roman Space Telescope.

  A panel of prominent astronomers will speak on a variety of topics, including updates on Roman’s science plans, how Roman will map dark energy and dark matter, the big data challenge with Roman and how machine learning and artificial intelligence will assist in analysis of Roman data.

  Registration fees for members of accredited media outlets will be waived. In alignment with the Cosmic Cartography with Roman: Advances in Galaxy Structures, Distributions, Dark Matter, and Dark Energy conference, this workshop will be offered in-person and online. Media registrants will have access to the full conference proceedings.

  Please reach out to the STScI News Office for media registration information.

  Date:  Wednesday, July 16, 2025
  Time: 9:30 – 11 am
  Location: Café Con at Space Telescope Science Institute

  Download the Writer's Workshop Agenda

• Registration Information

  Registration will open on Monday, April 14, 2025. 

  Please follow this link to register for Cosmic Cartography with Roman: Advances in Galaxy Structures, Distributions, Dark Matter, and Dark Energy, in Baltimore, MD on July 14th - 18th, 2025.

  Types of registration:

  • In-person attendee registration is now closed. 
  • Virtual attendee registration - $50
    • Virtual attendees who will attend the symposium remotely will receive virtual access to all sessions as well as access to the dedicated Slack channel. Virtual attendees will have the ability to ask questions and participate in hybrid discussions.

  A free streaming option will be available for those who only wish to view the symposium and does not require registration.

• Presenter Guidelines

  Please see the information below to learn more about presenting at the 2025 Roman Symposium.

  Included below:

  • Presenter Schedule
  • Registration Information
  • Presenter Consent and Release Form
  • Invited Speaker and Contributed Speaker Submission Information
  • E-Poster and Physical Poster Presenter Submission Information
  • Poster Pops for E-Posters and Physical Posters
  • Symposium Presenter Q&A Session: Tuesday, July 8th at 10am and 3pm

  Presenter Schedule

  Please note that a preliminary schedule is now available. Please review the schedule in advance to be aware of the time and day of your oral presentation.

  Registration Closes Monday, June 9th

  Please be sure to register before June 9th to confirm your spot at the symposium.

  Presenter Consent and Release Form

  All presentations will be recorded and streamed to the public on YouTube. Clip on microphones will be used for presentations. Technical support will be available by the STScI AV department.

  Please complete the JotForm Consent and Release Form for the Roman Symposium prior to arriving to the Institute. Please complete and submit this form no later than Friday, July 11th, 2025 at 12:00pm EDT.

  Invited Speaker and Contributed Speaker Submission Information

  Please review the technical specifications for presentation materials below prior to submitting your presentation materials:

  • All presentation materials must be submitted no later than Friday, July 11th, 2025 at 12pm EDT.  
  • If you need an extension beyond the above deadline, please also let us know by Friday, July 11th at 12pm EDT. 
  • All presentation materials will be presented on a common Mac laptop in the auditorium that will be provided by the STScI AV team.
  • ONLY Keynote, PowerPoint, or PDF slides will be accepted.
  • A podium microphone will be available for all presentations however, our AV team suggests also wearing a clip-on microphone during your presentation. Both microphone options will be provided by the STScI AV team.
  • The preferred aspect ratio for your talk presentation materials is 16:9.
    • This is the wide screen view as opposed to 4:3. The wide screen view will fill up the Auditorium screen, while the 4:3 ratio will leave a lot of white space on the slides.
    • Your presentation resolution should be 1920 x 1080 (HD) or 3820 x 2160 (4K)
  • The virtual attendees and streaming viewers will see the slides and an inset camera focus on the speaker. This inset will cover the upper left-hand corner, so please avoid placing any important information in that area.
  • When uploading your presentation, please rename the file to include the following:
    • Your Last Name
    • Your Presentation Session (your session can be found on the event schedule)
    • Your Presentation Type
    • Examples: smith-session5-contributed.pptx, easton_session1_invitedspeaker.pdf
  • Invited/Contributed Speaker Presentation Length Information
    • Invited Talks
      • Presentation: 20 minutes
      • Q&A: 5 minutes
      • Total Time: 25 minutes
    • Contributed Talks
      • Presentation: 12 minutes
      • Q&A: 3 minutes
      • Total Time: 15 minutes
  • Please upload a Keynote, PowerPoint, or PDF version of your presentation.

  E-Poster and Physical Poster Presenter Submission Information

  You have the option to submit your poster presentation as an e-poster or physical poster. Please review the technical specifications for e-poster and physical poster materials below prior to submitting your presentation materials:

  E-Poster Submission Information

  • All electronic posters must be submitted no later than Friday, July 11th, 2025 at 12pm EDT.
  • If you need an extension beyond the above deadline, please also let us know by Friday, July 11th at 12pm EDT.
  • All submitted e-posters will be combined into a slide deck and shown on screens in STScI’s café during the symposium.
  • E-Posters will also be posted on the designated symposium slack channel.
  • The preferred aspect ratio for your e-poster is 16:9 (landscape) and formatted as PDF.
  • E-Poster and Poster Pop PDF files must be below 50MB in size. 
  • When uploading your e-poster, please rename the file to include the following:
    • Your Last Name
    • Your Presentation Type (e-poster)
    • Example: Ramos-e-poster.pdf
  • Please upload a PDF version of your e-poster . 

  Physical Poster Submission Information (Optional)

  • The preferred aspect ratio for your physical poster is 20inches by 40inches; portrait orientation.
  • Physical posters will be set up along the walls in the STScI Bahcall Auditorium
  • Please note: Due to limited wall space in the Auditorium, physical posters may not be displayed every day of the symposium. More information will follow.
  • Upon your arrival to the symposium you will receive a poster number and the essential tools to hang up your poster when you arrive.
  • Please arrive at least 20 minutes prior to the beginning of the first session (starting at 9:00 AM EDT) Monday – Friday to set up your poster.
  • If you are unable to arrive at least 20 minutes prior to the start of the first session of the day, you will be instructed to set up your poster during the next scheduled break. This is to reduce interruptions in the Bahcall Auditorium during the talks.
  • Please upload a PDF version of your physical poster .

  Poster Pops for E-Posters and Physical Posters

  Poster presenters will have the opportunity to present a 1-minute “poster pop” about their poster to the Symposium audience. These “poster pops” will be in the Bahcall Auditorium and briefly describe your poster.

  Sign up for a poster pop session as this opportunity is first come, first served.

  • All poster pop presentation materials must be submitted no later than Friday, July 11th, 2025 at 12pm EDT.
  • All poster pop presentations must be a single (one) slide.
  • All presentation materials will be presented on a common Mac laptop in the auditorium that will be provided by the STScI IT team.
  • Only Keynote, PowerPoint, or PDF slides will be accepted.
  • A podium microphone will be available for all presentations however, our AV team suggests also wearing a clip-on microphone during your presentation. Both microphone options will be provided by the STScI IT team.
  • The preferred aspect ratio for your poster pop presentation materials is 16:9.
    • This is the wide screen view as opposed to 4:3. The wide screen view will fill up the Auditorium screen, while the 4:3 ratio will leave a lot of white space on the slides.
    • Your presentation resolution should be 1920 x 1080 (HD) or 3820 x 2160 (4K)
  • The virtual attendees and streaming viewers will see the single slide and an inset camera focus on the speaker. This inset will cover the upper left-hand corner, so please avoid placing any important information in that area.
  • When uploading your poster pop presentation, please rename the file to include the following:
    • Your Last Name
    • Your Presentation Type
    • Example: ramos-session5-posterpop.pptx
  • Please upload a Keynote, PowerPoint, or PDF version of your poster pop presentation.

  Symposium Q&A Session: Tuesday July 8th at 10am and 3pm

  A virtual Q&A will be hosted on Tuesday, July 8th, 2025 at 10am and 3pm EDT. This tech check is open to all presenters including Invited Speakers, Contributed Speakers, and Poster presenters, where you will be able to ask any/all questions pertaining to your presentation.

  This tech check is optional and it’s unlikely you’ll need to be there for the full hour. The organizing committee will be available to answer questions, along with STScI’s AV team.

  Join us on Webex for the virtual Q&A session.

• Hotel Information

  A block of rooms has been reserved at the Study Hotel at Johns Hopkins located near STScI. 

  The Study Hotel 
  3215 N Charles St
  Baltimore, MD 21218
  Phone: 410-243-0030

  Room Rate: $150 USD per night plus taxes
  Cut-Off Date: Sunday, June 8, 2025

   

  All rooms within the Colonnade Hotel reserved block have been filled. Additional rooms may be booked independently through the hotel at their current rate.

  The Colonnade Hotel
  4 W University Pkwy
  Baltimore, MD 21218
  Phone: 410-235-5400

• Abstract Submission

  Abstract submission is now closed. All abstracts will be reviewed by the Science Organizing Committee.

  Early May: Speaker and Poster Notifications